05-12-2008 7:09 AM
05-12-2008 8:23 AM
SAP Sales and Distribution Processing Document Flow
Document Flow in Sales
The sales documents you create are individual documents but they can also form part of a chain of inter-related documents. For example, you may record a customers telephone inquiry in the system. The customer next requests a quotation, which you then create by referring to the inquiry. The customer later places an order on the basis of the quotation and you create a sales order with reference to the quotation. You ship the goods and bill the customer. After delivery of the goods, the customer claims credit for some damaged goods and you create a free-of-charge delivery with reference to the sales order. The entire chain of documents the inquiry, the quotation, the sales order, the delivery, the invoice, and the subsequent delivery free of charge creates a document flow or history. The flow of data from one document into another reduces manual activity and makes problem resolution easier. Inquiry and quotation management in the Sales Information System help you to plan and control your sales.
The following graphic shows how the various types of sales documents are inter-related and how data subsequently flows into shipping and billing documents.
D Transaction Code Flow:
Inquiry / Document type IN
Tcode for creation VA11,VA12, VA13. Tables VBAK, VBAP
Quotation / QT
Tcode for creation VA21,VA22,VA23. Tables VBAK, VBAP
Purchase Order PO
Tcode for creation ME21,ME22,ME23. tables EKKO,EKPO.
Sales Order OR
Tcode for creation VA01,VA02,VA03. Tables VBAK,VBAP
Delivery LF
Tcode for creation VL01,VL02,VL03. Tables LIKP,LIPS
Billing MN
Tcode for creation VF01,VF02,VF03. Tables VBRK,VBRP
To create a sales order we need purchase order number and custmer number. Before that, to create a purchase order we need to have material no, vendor no.
To create vendor tcode is
xk01(create), xk02(change) , xk03(display)
Tables are lfa1.
To create custmer tcode is xd01, xd02, xd03.
Table is kna1.
After creating sales order using this no we can create delivery note tcode is vl01.
MM FLOW.
Tables
PO
EKKO---Header level
EKPO-Item level
PR
EBAN
GR/Material document
MKPF--Header
MSEG-Item
Invoice
RBKP-header
RSEG-Item
Accounting doc
BKPF--header
BSEG--Item
ServicesSSR--Header
ESLL-Item
It really depends on the company and their business process. Generally though:
Purchase Requisition (user reqests stuff, either for manuf/stock, or supplies). -> then the PReq would go through an approval process (Release Strategy). Once approved, one can either create a Request for Quote (RFQ) to multiple vendors to obtain the best prices - and/or create the Purchase Order (either directly from the PReq or from the RFQ).
Once the PO is created -> then a Goods Receipt is necessary (to indicate you received the goods ordered). Then Invoice Verification (again - if this is set up) - which basically prevents overpayment to a vendor (won't allow you to pay for goods not received through Goods Receipt). Then ultimately the payment to the Vendor.
So - Transaction flow for create (common):
PReq -> RFQ -> PO -> G/R -> Invoice -> payment (?)
ME51N -> ME41 -> ME21N -> MIGO -> MIRO -> payment (?)
Tables for Purchase Requisition:
EBAN -
EBKN - Account Assignment
Tables for Purchase Orders:
EKKO - Header
EKPO - Item
EINA - Purchasing Info Record (oops forgot to mention that above - PInfoRec has the vendor/material/price for future sourcing)
Tables for Request for Quote:
same as PO above
Tables for Goods Receipt:
MKPF - Material Document Header
MSEG - Material Document Item
EKBE - History of PO
Tables for Invoice Verification:
BSIS (good substitute for BSEG, which is a monster)
Also follow this link.
If Found Helpfull Do Reward.
05-12-2008 8:25 AM
Hi,
MM Flow:
MM Cycle:
Purchase Requisition-> STaff in an orgn places Pur requisition for want of some goods/products - ME51
Request for Quotation(RFQ)-> The Purchase dept in the orgn calls/requests for the quotation for the products against which PR was raised. - ME41
Vendor Evaluation->After receving the RFQ's, after comparison a Vendor is finalised based on the terms and conditions.
Purchase Order(PO)-> Pur order was issued to that vendor asking him to supply the goods/products -ME21N
Goods Receipt Note(GRN)->Vendor supplies the material/Products to the orgn-
MB01
Goods Issue (GI) -> People receives their respective itesm for which they have placed the Requisitions
Invoice Verification-> ALong with the Material Vendor submits a Invoice for which the Company Pays the amount - .MIRO
Data to FI -> data will be posted to FI as per the vendor invoices
TABLES and Important Fields:
LFA1--Vendor Master-General (LIFNR,NAME1,ORT01)
LFB1--Vendor Master(Company Code)(LIFNR,BUKRS,PERNR)
LFC1--Vendor Master (Transaction Figures)(LIFNR,BUKRS,GJAHR)
LFM1-Pur.Orgn. Related Vendor Data (LIFNR,EKORG)
MARA--Material Master-General (MATNR,MTART,MATKL)
MARC--Material Master-Plant data(MATNR,WERKS,EKGRP)
MARD--Material Master- St.Location Data(MATNR,WERKS,LGORT,LABST)
MAKT--Material Descriptions(MATNR,MATKL,MAKTX)
MBEW--Material Valuation Data(MATNR,BWTAR)
MVKE-Material Master: Sales related Data(MATNR,VKORG,VTWEG)
MDKP--MRP related data(Header)(DTART,MATNR,PLWRK,PLSCN)
MDTB-MRP Table(DTNAM,DTPOS,PLANR)
MCHA--Batches (MATNR,WERKS,CHARG)
MCHB-Batch Stocks(MATNR,WERKS,LGORT,CHARG)
EBAN-- Pur.Reqn. Data (BANFN,BNFPO,BADAT,MATNR)
EBKN-- Purchase Requisition Account Assignment(BANFN,BNFPO,VBELN)
EINA- Purchase Info.Record (General Data)(INFNR,MATNR,LIFNR)
EINE-- Purchase Info.Record (Pur.Orgn Data )(INFNR,EKORG)
ELBK-- Vendor Evaluation Header Data(LIFNR,EKORG,KLASS)
ELBM-- Vendor Evaluation: Material-Related Item(LIFNR,MATNR,EKORG,INFNR,HKRIT)
ELBP- Main Criteria for Vendor Evaluation (LIFNR,EKORG,HKRIT)
EKKO-- Purchase Order Data (Header)(EBELN,BSTYP,BSART)
EKPO-- Purchase Order Data (Item)(EBELN,EBELP,MATNR)
RFQ and PO are differentiated by Doc Type(BSTYP)in EKKO table.
For RFQ it is A and for PO it is F.
MKPF-- GRN Data (Header) (EBELN,BLDAT,BUDAT,XBLNR,BKTXT)
MSEG-- GRN Data (Item)(MBLNR,BWART,LIFNR,MATNR,EBELN)
Apart from this there are lot of tables which begin with 'M'& 'E', but we
use the following very often.
EQUK--Quota(header) (QUNUM,MATNR)
EQUP-Quota(item) (QUNUM,QUPOS,LIFNR)
ESLH--Service Package Header Data (PACKNO,EBELN,VBELN)
ESLL--Lines of Service Package (PACKNO)
ESUH--Ext. Services Management: Unpl.Service Limits: Header Data(PACKNO)
ESKN--Account Assignment in Service Package(PACKNO)
EKKN--Account Assignment in Purchasing Document(EBELN,EBELP,VBELN)
EKBE--PO History Data (EBELN,EBELP,BELNR,BLDAT,MATNR,VGABE)
EKBZ--PO History with delivery Costs(EBELN,BELNR,LIFNR,XBLNR)
EKET--Schedule lines data of a PO (EBELN,EINDT,SLFDT)
EKES--Vendor Confirmations Data(EBELN,EBTYP,EINDT,XBLNR)
T001W-- Plants (WERKS)
T001L-- Storage Locations (LGORT)
T300- Warehouse Numbers(LGNUM)
T301- Storage Types(LGNUM,LGTYP)
T320- Assign. Stor.Locn to WM Warehouse(WERKS,LGORT,LGNUM)
T163F--Confirmation Texts(EBTYP,EBTXT)
T156-- Movement Types(BWART)
T024-- Purchasing Groups(EKGRP,EKNAM)
T024E--Purchase Organizations(EKORG,BUKRS)
T024W--Plants Assign.to P.Orgn(WERKS,EKORG)
T161-- Purchasing Document Types(BSTYP,BSART)
T163-- Item Categorys in Purchasing Documents(PSTYP)
T149D--Valuation Types(BWTAR)
T134-- Material Types(MTART)
T179- Material Product Hierarchies(PRODH)
T179T-Material Product Hierarchies: Texts(PRODH,SPRAS,VTEXT)
TJ02T-System status texts(ISTAT,SPRAS,TXT30)
STKO-- BOM(Bill of Material)(Header)( STLTY,STLNR,STLAL)
STPO- BOM(Bill of Material)(Item)( STLTY,STLNR,STLKN,STPOZ)
STPU-- BOM Sub-Item (STLTY,STLNR,STLKN)
STPN-- BOM Follow-Up Control (STLTY,STLNR,MATNR)
STST-- Standard BOM Link (STOBJ,STLNR,STLAN,STLAL)
STZU- Permanent BOM data( STLTY,STLNR,STLAN,ALTST)
RKPF-- Document Header: Reservation(RSNUM,BWART,ANLN1,KOSTL)
RBKP-- Document Header: Invoice Receipt(BELNR,BLART,GJAHR,BUDAT)
RSEG-- Document Item: Incoming Invoice(BELNR,BUZEI,EBELN,MATNR)
SD FLOW
SD Flow Cycle and T Codes:
INQUIRY ( VA11)
|
QUOTATION (VA21)
|
PURCHASE ORDER (ME21)
|
ORDER CONFIRMATION (VA01)
|
PICKING LIST (VL36)
|
PACKING LIST - (VL02, VL01)
|
SHIPPING (VT01)
|
INVOICE (VF21, VF01)
|
AR
Explantion with relavent tables:
Enquiry - Customer enquires about the Products services that were sold by a company - VA11
Quotation - Company Gives a Quotation for the products and Services to a Customer
Sales Order - Customer gives a Purchase order to the company agaionst which a Sales order will be raised to Customer in SAP.
VBAK: Sales Document(Header Data) (VBELN)
VBAP: Sales Document(Item Data) (VBELN,POSNR,MATNR,ARKTX,CHARG)
Enquiry, Quotation, Sales Order are differentiated based on Doc.
Type(VBTYP field) in VBAK,VBAP Tables( for Enquiry VBTYP = A,
for Quotation 'B' & for Order it is 'C'.)
Delivery(Picking, Packing, Post Goods Issue and Shipment)->
Company sends the material after picking it from Godown and Packing it in a Handling Unit(box) and Issues the goods
LIKP: Delivery Table (Header Data)(VBELN,LFART,KUNNR,WADAT,INCO1)
LIPS: Delivery Table (Item Data)(VBELN,POSNR,WERKS,LGORT,MATNR,VGBEL)
(LIPS-VGBEL = VBAK-VBELN, LIPS-VGPOS = VBAP-POSNR)
Billing - Also company bills to the customer for those deliveries
And in FI against this billing Accounting doc is created.
VBRK: Billing Table(Header Data)(VBELN,FKART,BELNR)
VBRP: Billing Table(Item Data)(VBELN,POSNR,FKIMG,NETWR,VGBEL,VGPOS)
(VBRP-AUBEL = VBAK-VBELN, VBRP-VGBEL = LIKP-VBELN)
Apart from these tables there are lot of other tables which starts with
V, but we use the following tables frequently.
Regards
Kiran Sure
05-12-2008 9:05 AM
Hi,
SD flow
Enquiry
Quotation
Sales order
Delivery
Invoice
MMflow
Purchase requisition
Request for Quotation
Vendor Selection
PurchaseOrder
Goods REciept
Invoice Verification
Payment
Regards,
Raj.
05-12-2008 9:21 AM
Hi,
MM flow:
-
Rurchase requstion ME51
Request for quatation ME41
Quatation from differnt vendors ME47
Price comparision ME49
Purchase order send to vendors ME22
Goods reciepts MIGO
Logistic invoice verification MIRO
SD flow
-
Enquirey VA11
Qutataion VA21
Sales order processing VA01
Delivery VF01
Billing VL01
Regards,
gokul
05-12-2008 10:19 AM
Hi Chaithu,
MM flow: purchase Requestion (ME51) Request for Quatation (ME41) Quatation from different vendors (ME47) price comparision (ME49) purchase order send to vendors (ME22) goods reciepts (MIGO) logistic invoice verification (MIRO)
SD FLOW INQUIRY ( VA11) QUOTATION (VA21) PURCHASE ORDER (ME21) ORDER CONFIRMATION (VA01) PICKING LIST (VL36) PACKING LIST - (VL02, VL01) SHIPPING (VT01) INVOICE (VF21, VF01)
if found helpfull do reward.
Regards.
Eshwar.
05-12-2008 3:45 PM
thanks eshwar
i sent u one mail
i did'nt replied me.
please help me eshwar
atleast give me reply to atleast this message