Combine Invoice

[Former Member]

Hi friends,

Whats the criteria for combining two deliveries into one Invoice?

I have created two deliveries ....Payer/Destination country/ Inco terms / Payment terms/Delivering plant/Shipping point are same for both the deliveries ...but invoice is getting split -VF04 ....

So what should i do for combining two deliveries into One ?

Thanks

Sasi

[Former Member]

Hello,

Othen than all these, you should check the billing date and delivery split rule in copying control between delivery and billing.

As Lakshmi suggested, check the split analysis of the invoices, you may come to know in which point the invoice got splitted.

Prase

[former_member204513]

Hi Sasi,

Check the copy control settings between your delivery document type and billing document type in VTFL transaction.

Go to VTFL transaction select your billing document and delivery document then go in to the item details here you check the field Data VBRK/VBRP enter copying routine 3-single invoice then try.

I hope it will help you,

Regards,

Murali.

Edited by: Murali Mohan.Tallapaneni on Jul 1, 2008 1:01 PM

[Lakshmipathi]

Dear sasi

If you can indicate the reason for split which you can see in Split Analysis, it will be easy to give solution.

To display the split analysis for one of these screens, proceed as follows:

- Enter the number of the first billing document that you wish to compare.

- Choose Environment --> Split analysis.

Enter the number of the second billing document which you wish to compare to the first in the dialog box.

- Enter the billing document number and choose Continue.

The system displays the Billing document split analysis log. Let me know what the system says.

thanks

G. Lakshmipathi

[Former Member]

Dear Lakshmipathi,

The Split analysis shows

Split due to different header data:

Fld Name 0090000521 0090000522

Number of foreign trade data i 0000000630 0000000631

Reference Document Number 0090000521 0090000522

Payment Reference 0090000521 0090000522

The Invoices generated are 0090000521 and 0090000522.....

Thanks

Sasi

[Lakshmipathi]

Dear sasi

Go to VTFL, select your billing type and delivery type and click on blue lens on top left.

Maintain the following and try once again your process.

Copying requirements::::003

Determ.export data:::::::blank

thanks

G. Lakshmipathi

[Former Member]

Dear Lakshmipathi,

Actually i am clubbing tw odeliveries into one proforma invoice....Are there any specific sttings required to combine this ?

The following Entries are already maintained .

Copying requirements::::009 -(DlvRel.pro forma hdr)

Determ.export data:::::::blank

Do i need to deactivate the Export trading settings for this and try ...?

Thanks

Sasi

[Lakshmipathi]

Dear Sasi

Instead of Copying requirements 009 change it to 003 and retry.

thanks

G. Lakshmipathi

[Former Member]

Dear Lakshmipathi,

I tried this as well...the result is the same...invoice is getting split...Is there any other go?

Thanks

Sasi

[Former Member]

Hello,

Cehck for the fileds Reference Number and Allocation number in the copying control between delivery and Invoice (VTFL). Please make both the fileds blank and try, check whether the system is generating multiple invoice?

Prase

[Former Member]

Dear Prasanth,

The Reference Number and Allocation number are blank already....as Lakshmipathi suggested ...the split analysis shows Foreign trade as a reason for split...this is happening in the case of Export sales only...

Iam able to do combine invoice in case of Domestic sales ...

So somthing in the lines of Foreign trade has to be look into

Thanks

Sasi

[Lakshmipathi]

Dear sasi

Normally if you maintain blank against the field [Determ export data] in VTFL at header level, you should not get invoice split due to the reason Foreign Trade data.

Anyway at item category level also, please check in VTFL, whether you have maintained the following:

Copying requirements::::004

Data VBRK/VBRP::::::::::001

Most importantly, after the sale order / delivery creation, if you made any changes in copy control, it wont have any impact on the existing document. You have to create a new sale order and test it.

thanks

G. Lakshmipathi

[Former Member]

Dear Lakshmipathi,

I have made the above changes and tested creating new documents...still the invoice is getting split...

How can ideactivate the Foreighn trade data ...so as a last option ..i will try this one out...

Or else let me know is there ant other solution for this?

Thanks

Sasi

[Former Member]

Dear Friends,

When I am doing a delivery the system is internally genrating a number in the Delivery Header - Foreighn trade - Organization - "Number of foreign trade data "...So two delivery doc has two different foreign trade Number, getting genaratedthats causing the split in invoice...

Can we address this in any way?

Thanks

Sasi

[Former Member]

Dear Sasi,

Can U try the foll settings for copy control between F8 and LF:

Header :

Copying reqmnt : 003.

Determine Export Data: Blank.

Item:

Copying Reqmnt: 010

Data VBRK/VBAP: 000.

Let us know, if this helps.

Rgds,

Raghu.

[Former Member]

Hi,

Delivery to Billing

If you would like to have one billing against multiple sale orders, following datas should be same in all sale orders

a) Payer

b) Inco term

c) Payment term

d) Exchange rate in case of export sale order

e) Account Assignment Group

f) Actual GI date in delivery (in case of multiple deliveries)

If any of the above datas is different from others, then you will get invoice split.

Hope this will help.

Thanks,

Raja