Functionality of Quota Arrangement in Production

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In addition to the Blog posted by Mr. Anupam Sharma Production version-Alternate BOM selection-Quota arrangement and Mr Rajen http://scn.sap.com/community/erp/manufacturing-pp/blog/2013/08/15/alternative-bom-selection-a-workar... like to share some more inputs on Quota Functionality in Production.

Quota Arrangement:

If a material can be obtained from various sources of supply, each individual source of supply can be allocated a quota arrangement. The quota arrangement is valid for a certain period of time and specifies exactly how the receipts are to be distributed amongst each source of supply.

We can set quota arrangement for in-house production as well as for external procurement.

Scenario 1:

Demand of Finished Product for calender year is 1100 qty. Out of this 60% to be procured and 40 % to be in-house manufactured. Accordingly the requirement of BOM components of finished product to be procured.

Test data:

Quota Material(FERT) - M-800, BOM Component (ROH1) -T-T029, BOM Component (ROH2) -100-210

Process Steps:

1. Create Material Master and Maintain Quota settings (Tcode : MM01/MM02)
2. Maintain  Purchase Info Record ( Tcode: ME11)
3. Maintain Quota percentage for the calendar year (Tcode : MEQ1)
4. Maintain Planned independent requirements(PIR) (Tcode: MD61)
5. Run MRP( Tcode : MD02)
6. Stock Requirements list (MD04)

Process Steps with screen shots:

Create Material Master and Maintain Quota settings (Tcode : MM01/MM02):

For FERT material for which Quota needs to be planned. Below are the material master settings:

Lot Size - ES ( Lot for lot order quantity with splitting. (This setting is mandatory for triggering the procurement and in-house production)

Procurement Type -X

Quota arr usage - 4

Purchasing view to be selected

Lot Size ES -Config:

Maintain Info Record for the material (Tcode : MEQ1)

Info record as given below maintained for the FERT material M-800.

Maintain Quota percentage for the calendar year (Tcode : MEQ1)

Quota maintained for the FERT material M-800 as given below:

Procurement - 60%

In-house - 40%

Maintain Planned independent requirements(PIR) (Tcode: MD61)

PIR maintained for the FERT material M-800 for 1100 qty.

Run MRP( Tcode : MD02)

MRP executed for FERT M-800 through MD02 tcode.

Stock Requirements list (MD04)

As per quota settings system should calculate as given below:

Procurement Qty - 1100 * 60/100 = 660

In house Qty - 1100 * 40/100 = 440.

If we click on the Quota arrangement button it will display the allocated quota as given below:

As 60 % is procured and 40% only is manufactured, requirement of raw material to be planned for only 40% of in-house manufacturing.

Requirement of Raw Material T-T029 is as follows:

FERT In-house PIR Qty (440) * BOM Ratio (2) = 880 Qty. So PR triggered for 880 Qty as given below:

Requirement of Raw Material 100-210 is as follows:

FERT In-house PIR Qty (440) * BOM Ratio (2) = 880 Qty. Stock available is 500. Net requirement = 880 -500 = 380.

So PR triggered for 880 Qty as given below:

Conclusion:

By defining Quota % , accordingly system will calculate the procurement proposals and in-house production qty. Subsequently system will plan the lower level raw materials qty only for in-house qty requirement.

Scenario 2:

Demand of Finished Product for calender year is 1100 qty. Out of this 60% to be procured and 40 % to be in-house manufactured. Also Quota is defined for one of the raw material which is BOM item of the FERT quota material. Raw material Quota is maintained as 70 % for Vendor 1 and 30% for Vendor 2.

Process Steps:

1. Create Material Master and Maintain Quota settings (Tcode : MM01/MM02)
2. Create Info Record for the Raw Material (ME11)
3. Maintain Quota percentage for the calendar year (Tcode : MEQ1) for FERT and ROH material.
4. Maintain Planned independent requirements(PIR) (Tcode: MD61) for FERT
5. Run MRP( Tcode : MD02)
6. Stock Requirements list (MD04)

Process Steps with screen shots:

Create Material Master and Maintain Quota settings (Tcode : MM01/MM02): ( For Raw Material T-T029)

Lot Size -EX

Quota arrg usage - 3

Lot Size EX Config:

Maintain Quota percentage for the calendar year (Tcode : MEQ1)

Quota % maintained for the raw material as 70% for Vendor 130 and 30% for Vendor 137.

PIR maintained in MD61 for FERT material as per scenario 1 and MRP executed in MD02

Stock Requirements list (MD04)

As 60 % is procured and 40% only is manufactured, requirement of raw material to be planned for only 40% of in-house manufacturing

Also Raw material T-T029 quota maintained as 70% for Vendor 130 and 30 % for Vendor 137

Requirement of Raw Material T-T029 is as follows:

PR for Vendor 130 = FERT In-house PIR Qty (440) * BOM Ratio (2) = 880 Qty * 70 % =  616 Qty system generated PR for vendor 130

PR for Vendor 137 = FERT In-house PIR Qty (440) * BOM Ratio (2) = 880 Qty * 30 % =  264 Qty system generated PR for vendor 137

Accordingly Quota is allocated as given below:

Conclusion:

Purchase Requisition triggered for various source of supply based on Quota defined for the material. Generated PR qty consists of quota % maintained at raw material level for the in-house demand.

Also, read the SAP Note 1508647 - MRP does not consider the quota arrangement and 1947519 - Rounding with the split quota always allocates the rest to the first vendor