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SDS shipping at anniversary of first shipping

Former Member
0 Kudos

Hello @all,

we are facing some strange system behaviour - the system (ECC 6.00) is sending out SDS at anniversaries of the first shipping.

Eg.: customer XYZ received a SDS 123 in version 1.0 in language EN with the first order on 01.01.2012. Although it is still the exact same combination, the CHECK functions is assigned and the customer received several orders for the same combination during the year (and NO SDS was shipped) the customer received a SDS on the 01.01.2013.

We currently checked the following parameters:

- CHECK function in place --> yes

- SDS report shipping orders set to historical to early --> they remain for 2 days in status completed due to env. parameter

- SDS report shipping orders get deleted --> should not be the case

- DRAW and DRAO entries get deleted --> due to limited space both tables get deleted, but this should not affect the report shipping

Has anybody already faced such a system bevaviour? Any information is highly appriciated.

Thank you in advance!

Best regards,

Christoph

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
0 Kudos

Hi Christoph,

still some doubts in your question.

are you expecting the SDS shipping for each and every order, and system not doing so??

If this is your issue, then system is not considering the "Jurisdiction" (or) "Country"for subsequent shipping.

check the settings in SPRO -

Environment, Health and Safety > Product Safety > Report Shipping > Basic Settings > Assign Check and Subsequent Shipping Functions

1. check whether your vendor's country falling under any of the jurisdiction?

2. Functin module "CVE8_RDO_SUBSEQ_REQ_CREATE", part of the jurisdiction?

If not add the same and try again.

for more details, you can refer -

http://help.sap.com/saphelp_46c/helpdata/en/a7/28781f0a6c11d28a220000e829fbbd/frameset.htm

Regards

kamal

Former Member
0 Kudos

Hi Kamal,

sorry but I think I didn´t explain the problem correctly.

We don´t want the system to trigger SDS shipping for each and every order - we want that system to stop triggering SDS shipping on the anniversary of the first shipping.

We want the system only to ship SDS in case

- of first order

- after more than one year without order

- after minor version change with next order

- after major version change subsequent shipping

Everything is working as it should, with the exception of the additional SDS shipping on anniversary or first shipping, which should be stopped.

Best regards,

Christoph

Former Member
0 Kudos

Hi Christoph,

This is normal Behaviour.

In Function module - CVEM_RDO_CHECH_US, always calculate the constants as 12months/ 365 days. If you want to do some change in this behaviour.....you can copy the functionmodule and change the constants and update the same in

Environment, Health and Safety > Product Safety > Report Shipping > Basic Settings > Assign Check and Subsequent Shipping Functions

I am not sure, if this going to impact some where.

find the attachment, line No. 11.

Regards

kamal

Former Member
0 Kudos

Hi Kamal,

I do completely agree - but in this case it is about the UK and the these two function modules are assigned:

Check function for MSDS dist. = CVEM_RDO_CHECK_EU

SubsShip function = CVE8_RDO_SUBSEQ_REQ_CREATE

Any idea on this constellation?

Best regards,

Christoph

Former Member
0 Kudos

Hi Christoph,

The function modules

CVEM_RDO_CHECK_US & CVEM_RDO_CHECK_EU...........both have the constants (12months/ 365 days)

The FM........CVEM_RDO_CHECK_EU have additional functionality built for subsequent shipping.

The FM........CVE8_RDO_SUBSEQ_REQ_CREATE, creates the subsequent shipping request automatically, when you are dealing with the batch jobs RCVDDISP & RCVDEVEN.

for ex - version No. change in the MSDS/SDS report, it will consider the change and creates the Subsequent shipping request.

Regards

kamal

Former Member
0 Kudos

Hi Kamal,

once again - thank you.

Just one additional question - to my best knowledge the EU checks would reject any further SDS shipping after the first shipping in case the same data set should be sent (same customer, same material, same specification, same report version same language ...) if there is no break in order shipping for more than one year.

Eg.:

1. shipping 01.01.2011 --> SDS shipped

2. shipping 01.07.2011 --> no SDS shipped

3. shipping 02.01.2012 --> no SDS shipped

4. shipping 01.02.2013 --> SDS shipped as more than one year since last shipping

Is that assumption wrong?

Best regards,

Christoph

Former Member
0 Kudos

Hi Christoph,

For your first question - yes, subsequest shipping is meant for European Union.

Same data set with no version changes, system considers the target date for 12 months.

In your example -

3. shipping 02.01.2012 --> no SDS shipped..............contradicting.

It's already crossed one year from "1. shipping 01.01.2011 --> SDS shipped" to "3. shipping 02.01.2012"

If you have any version changes in between, then system considers the lastest sent date as target date will be 12 months.

http://help.sap.com/saphelp_46c/helpdata/en/a7/28786d0a6c11d28a220000e829fbbd/frameset.htm

Regards

kamal

Former Member
0 Kudos

Hi Kamal,

just for clarrification - in case of no SDS changes (still same version, language etc):

1. shipping 01.01.2011 --> SDS shipped

2. shipping 01.07.2011 --> no SDS shipped

3. shipping 02.01.2012 --> SDS shipped although there has been an order on the 01.07.2011?

This would of course explain the system behaviour.

Best regards,

Christoph

Former Member
0 Kudos

Hi Kamal,

just reading the SAP docu once again and found the following:

http://help.sap.com/saphelp_46c/helpdata/en/a7/2877900a6c11d28a220000e829fbbd/frameset.htm

And here the following is mentioned for the EU checks:

If the subsequent shipping indicator is not set, the second step also compares the main versions. If the main versions match, the new report shipping order is rejected. If the customer issues a new purchase order every month, for example, and if the main version of the report that was originally sent is unchanged, a new report is not sent to the customer. Only if the customer renews the purchase order after a break of more than twelve months does he/she receive a report again, regardless of whether the main version has changed or not.

That is according to my experiences and would not explain why the system sent out SDS at the anniversary of the first order although the customer ordered the same material in the meantime and the SDS has not been changed.

Where is my error in thinking?

Best regards,

Christoph

Former Member
0 Kudos

Hi Christoph,

we can understand in this way -

why customer required the same document repeattedly (without any changes). He may be ordering the same material very often.......but it is not necessary to send the same report with every order/delivery.

Secondly -

According to Occupational Health and Safety regulations - Employers must make sure all controlled products have an up-to date MSDS - less than 3 years old.

If customer can receive the MSDS yearly once, that would be possible to comply to the regulations.

Regards

kamal

Former Member
0 Kudos

One more thing -

Updated MSDS are required to be sent to all the customers, who have purchased the products in the previous 12 months. Subsequent shipping - related to version changes in MSDS reports to be handled for one year after the purchase date.

don't get confused between these durations.

Regards

kamal

 

Former Member
0 Kudos

Hi Kamal,

ok, one more attempt 😉

- the EU check functions are assigned

- the subsequent shipping flag is set

- 1. order from customer ABC on 01.01.2010 --> SDS 123 language EN and version 1.0 has been sent

- 2. order on 31.07.2010 --> no SDS has been sent

- 3a. order on 02.01.2011 --> SDS has to be sent as the first order is more than 1 year ago, although there is no new SDS?

- 3b. a relevant change has been done --> new major version released on 30.07.2010 --> customer ABC receives the new SDS without any new order as subsequent shipping? Customer ABC makes new order in 01.02.2011 --> no SDS will be sent as the customer receives the new version within one year?

Best regards,

Christoph

Former Member
0 Kudos

Hi Christoph,

Perfect. all statements are true.

Regards

kamal

Answers (0)